With workspace groups, you can efficiently organize your workspaces by associating them with specific departments, locations, or other categories. In the past, workflows were organized solely by workspaces, but now you have the added flexibility of grouping similar workspaces under the hierarchy of a workspace group. Follow the steps below to restructure your content.
For Publishers and Viewers:
1. Once you log in, you will notice a sidebar menu on the left side. This sidebar menu displays all your workspace groups and the workspaces nested within them. You can easily open and close it using the hamburger icon.
2. A default workspace group, called Global, will display where all workflows and users will automatically be added.
3. Selecting one of the workspace groups from the sidebar menu when within the Navigator, in this example Michigan, your view will display all the workspaces within that specific group.
4. When you select a specific workspace, your view will show all the workflows within that workspace. To return to the group view, simply use the back arrow breadcrumb or the sidebar menu on the left.
5. Here is a suggested way to map out your content based on location and departments:
1. Organization admins can add, modify, and delete workspace groups within the Admin section. To go to the admin section, select the dropdown toggle menu on the right-hand side of the DeepHow logo and select
2. In the Admin section, select Workspace Groups.
3. To create a new workspace, select Create Workspace Group. You will be required to add a workspace group name and the default language of this workspace group and then prompted to select Create. You also have the ability to edit and delete workspace groups here with the pencil and trash icons. Once created, users will need to be added to the workspace within the group.
Please note: You cannot delete workspace groups if there are workspaces within them.
4. Once you create your workspace group, select it by clicking on the name within the list. You will now be able to add workspaces within this workspace group. To do so, select Create Workspace.
5. You will be required to enter a name for your workspace. You can also customize if you would like it private or public, along with a cover color, and business. Make sure to select Save.
6. In order to change your workspace into a different workspace group, select the workspace in this list view. You can select the drop-down and find the workspace group you would like to move it to.
7. Once you select save, you will receive a confirmation message on the top right of the page.
8. You can also add users to the specific workspace when you select the workspace. Select Add User to add a user to a particular workspace. Read this knowledge base article for more information on how to add users manually to a workspace.
Please Note: In order for publishers, and viewers to see content in these public/private workspaces, they must be added to the workspace.